The 10 Best Office Printers For Small Businesses

The 10 Best Office Printers For Small Businesses

The 10 Best Office Printers For Small Businesses

Whether you’re a small business or have a home office, nearly everyone needs a reliable office printer.

In this review, I will recommend my favorite office printers on the market.

I will also go into detail about what you should consider before choosing a printer.

Ultimately your decision will come down to your printing needs, the features you require, and your budget.

HP Color LaserJet Pro Multifunction Laser Printer

HP Color LaserJet Pro Multifunction Laser Printer

  • Wireless
  • Advanced security features
  • Touchscreen to customize your settings
  • Wi-Fi compatible, allowing you to connect with your smartphone
  • All in one scanner, printer, copier, and fax
  • One-year warranty for on-site repairs
  • High-speed
  • Automatic document feeder (up to 50 pages)
  • Document input tray (up to 250 sheets)

The HP Color LaserJet office printer is everything you need if you want to scan, print, fax, and copy documents.

The printer comes with advanced security features, including PIN/PULL printing and protection from any cyber threats that may compromise your company’s confidential data.

It also has a touch screen control panel with customizable features and Wi-Fi compatibility, boosting productivity and controlling your demanding workflow has never been this easy.

What customers are saying

This all-in-one printer received excellent reviews with most customers complimenting its fast operation, quick setup, quality printing, and double-sided copy/print feature.

However, some customers had issues with the ADF scanning being tilted, the software being confusing and complex, and the color printing not matching their expectations.

Brother Compact Monochrome Laser Printer

Brother Compact Monochrome Laser Printer

  • Excellent printing speed
  • 250-Sheet paper tray capacity
  • Manual slot for feeding documents of different sizes
  • Print from anywhere with the wireless feature
  • USB port for manual printing from a PC
  • Two-sided printing
  • One-year restricted warranty
  • Free live chat or telephonic support

Why let your printer slow down productivity, when you can purchase this nifty printer for your home office instead?

The Brother Compact Monochrome Laser Printer offers incredible flexibility with the option to print documents of various sizes.

It also allows you to connect wirelessly and print from your digital devices i.e., laptop, tablet, smartphone, and more.

The printer is super fast and can print up to thirty-two pages a minute, it also helps you save paper by giving you the option to print on both sides. All in all, a great buy.

What customers are saying

Most customers were happy with this purchase, they all loved the extremely quick and easy setup, the quality and reliable printing, and the convenient wireless feature.

However, some customers had difficulty connecting wirelessly and said the printer keeps going offline.

HP OfficeJet Pro All-in-One Wireless Printer

HP OfficeJet Pro All-in-One Wireless Printer

  • Fast printing (up to twenty-two pages a minute)
  • Two-sided scanning, printing, and copying
  • Document feeder (up to thirty-five pages)
  • Print, scan, monitor ink levels, and copy, using the HP smart application
  • Self-adjustable Wi-Fi feature
  • One-year restricted warranty on hardware
  • Twenty-four-hour web support every day of the week.
  • Easy setup
  • Wireless

If you are looking to upgrade your office printer to the most advanced inkjet printer on the market, the HP Officejet All-in-One Wireless Printer is an excellent choice.

Save time by syncing the device with Google Drive, QuickBooks, and other applications to organize your office documents and receipts quickly and efficiently.

You also have the option to print remotely by using HP’s smart app and the self-adjustable Wi-Fi feature ensures your printer stays connected to the internet.

Additionally, when you sign-up for the genuine Instantink HP962 ink refill plan, you will get the first two months free.

What customers are saying

Customers gave this printer exceptional reviews. They were mostly happy with the quick and easy setup, features, on-point clear images, and speed.

They all agreed that this printer is cost-effective with quality features.

It exceeded the expectations of many, but some people had issues with the printhead being missing or not installed correctly.

HP Laserjet Pro M521dn All-in-One Monochrome Laser Duplex Printer

HP Laserjet Pro M521dn All-in-One Monochrome Laser Duplex Printer

  • Quick and efficient multi-functional laser printer
  • Scanning and two-sided printing
  • Automatic on/off technology
  • Color touchscreen
  • Resilient security
  • USB printing feature
  • Print, scan, and store documents remotely

Take printing to the next level with this multi-functional laser printer, perfect for scanning, faxing, copying, and printing documents quickly and efficiently.

This model enables you to boost productivity at the office and save on energy costs by using its two-sided printing and automatic on/off features.

Other stand-out features include scanning, mobile printing, wired networking, and advanced security features for keeping your data safe and secure from cyber-attacks.

What customers are saying

Customers love this printer. Most of them rave about the printer’s great value and quality as well as its paper capacity, fast printing of documents, and easy setup.

However, some customers had issues with scanning through the document feeder and others complained that both the scanning and printing are slow.

Canon Pixma Wireless Mobile Printer

Canon Pixma Wireless Mobile Printer

  • Compact and wireless portable printer
  • Prints up to 330 sheets in a single full charge
  • Wireless technology
  • Print crisp photos and documents up to a maximum of 8.5” x 11”
  • An optional battery can be bought for printing remotely
  • OLED 1.44” display
  • Anti-theft lock
  • C-connection USB port

If your business takes you from one place to the next, The Canon Pixma is perfect for you. Print anytime from anywhere with this convenient portable and compact wireless mini printer.

The Pixma is lightweight and compact, with a sleek design. You can print anywhere without any issues using your mobile device with the battery kit (sold separately).

The printer integrates with various wireless options like Google cloud print and it’s perfect for people on the go who need a travel-size printer that won’t take up too much space.

What customers are saying

The printer received excellent reviews with most people praising its easy setup, wireless functionality, and excellent printing resolution.

Still, some customers had issues with connectivity and say you must be near Wi-Fi to connect. Another issue was the price of the cartridges which are a bit too expensive.

Brother High-Speed Mono Laser Fax Machine

Brother High-Speed Mono Laser Fax Machine

  • Paper tray with a 250-page capacity
  • BPS modem (33.6K) for fax transmitting of about 2.5 seconds per sheet
  • Document feeder that holds up to twenty pages
  • 16M Memory with double access
  • Can broadcast to 272 locations
  • Auto dialing for up to 222 stations
  • Two-hundred speed dial locales
  • Exceptional laser output
  • High-quality copies

The Brother High-Speed Mono Laser Fax Machine not only offers incredible laser output but it’s also energy-efficient and can print up to twenty-one pages per minute.

We recommend this printer for small businesses or people who run their businesses from home. You can print or fax multiple pages at a time (20 sheet capacity).

Additionally, you can receive both voice calls and faxes using the same line and even hook up the device to your external answering machine.

If you are looking for a high-quality printer that doubles up as a fax machine, this is the one to go for.

What customers are saying

This printer received exceptional reviews with most customers saying that it works flawlessly, with an easy setup and excellent input and output quality.

However, several customers had paper feeding issues with the unit grabbing more than one page at a time or only being able to copy a single page at a time.

Brother Business Color Laser Printer

Both small and large offices can benefit from investing in this color laser printer.

It has a color touchscreen, NFC certified badge, mobile printing capability, and wireless or ethernet connectivity.

The printer can print thirty-three pages per minute and save both paper and energy with its two-sided printing feature.

The paper tray can hold up to 250 sheets and your company data remains secure thanks to the device’s triple-layer security features.

Brother Monochrome All-in-One Laser Printer

This model is highly recommended for mid-sized companies that do a lot of printing.

Its primary features include its 570-paper capacity, two-sided cloud-based copying and scanning, and enhanced security.

The printer also has business-improving features to boost overall productivity.

Canon Color Image All in One Duplex Laser Printer

The Canon Color Image All in One Laser Printer has a paper tray with a 250 sheet capacity, as well as a 50-page multi-functional tray bypass.

The printing, faxing, copying, and scanning of different sized documents is made easy with this multi-functional printer.

Moreover, you can save ten percent on ink when you reorder through Dash replenishment, there are no subscription charges.

Xerox Phaser 6510/DN Color Printer

The Xerox Phaser 6510/DN color printer is designed to make your life easier and boost productivity at the office with its built-in features.

This model features a wireless connectivity option that allows you to print documents, photos, and emails from different mobile devices.

It is also equipped with modern security features to protect your company from cyber-attacks and it comes with a 1-year warranty.

Type of printer

Laser printers

These printers saw the light in 1960. They were created by Xerox and the concept sprung from considering a laser for drawing pictures on a copier drum.

These types of printers are typically more practical than most inkjet printers, but their carbon footprint is large compared to inkjet printers.

Inkjet printers

Inkjet printers for office use remain a popular choice, especially those who rely extensively on printed output.

Inkjets are durable, dependable, and produce exceptional quality prints. Their carbon footprint is small and they warm up very quickly.

LED printers

These printers are more or less the same as laser printers except instead of using a laser to generate images, they make use of light-emitting diodes.

They are often seen as a more dependent and efficient option when compared to laser printers.

The manufacturing process is also more cost-effective, and they often come with free warranty extensions.

Multifunction printers

Also referred to as all-in-one printers, multifunctional printers can do a bit of everything – scanning, faxing, printing, and copying.

They are highly convenient due to the cost-efficiency of investing in one office appliance that can perform various tasks simultaneously.

The only drawback is that they can somewhat limit the usage time for larger businesses.

Inkjet Vs Laser printers

Print quality

  • Laser printers generate sharp seamless black text and are a good choice if you print mostly text.
  • Inkjet printers generate exceptional-quality and detailed prints.

Print speed

  • Laser printers print at high speeds and are faster than inkjet printers, but the drawback with them is that they often require warm-up periods.
  • Inkjet printers require a minimum time to warm up but have sluggish printing speed.

Print volume

  • Laser printers have a more extensive paper capacity and are in many instances expandable with finishers, paper trays, etc.
  • Printing high volumes is an issue with an inkjet printer.

Printer efficiency

Laser printers

Laser printers are typically more efficient than most inkjet printers and help with boosting productivity, however toner leaks are an issue.

Printing paper varieties are limited with laser printers and you will not be able to run anything through them that is heat sensitive.

Inkjet printers

Inkjet printers are not as reliable as laser printers and they are prone to producing wet prints.

You can use various types of paper with an inkjet printer, including textured stationery, glossy photo paper, and even certain fabrics.

Printer vs cartridge costs

Laser printers

Laser printers are more cost-effective than inkjet printers when you are printing items that are not graphically multi-faceted.

Even though the toner cartridges are pricey, you can print more sheets than you could with an inkjet.

Upfront costs for laser printers are more expensive, but the toner is more cost-effective long-term.

Inkjet printers

Inkjet prints typically cost more per page than laser prints, however, they have a lower start-up cost and the cartridges are more cost-effective than toner cartridges.

Inkjet ink is also expensive but you have the option of refilling and reusing inkjet cartridges which can reduce waste and cut costs.

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